Important Information & Policies
What to Bring | Medication Policy | Friend Group Requests | Camp Store | Community Agreements
SUMMER Camps Basic Info
Answers to many common questions including payment deadlines, medical paperwork, camp timing, extended care hours and locations can be found at: Summer Camp Basics
What to Bring
For the health of each participant and to facilitate high quality programming, we provide a list of required items that each participant must bring to each day of each program. If a participant does not arrive equipped with all of the outlined items, they may be sent home for the day without a refund. This list will vary from season to season.
To-Bring Lists by Season (view or download):
- Spring To-Bring List
- Summer To-Bring List
- Autumn To-Bring List
- Cold Weather To-Bring List
- Weather Dressing Chart
Medications (prescription and OTC) must be in their original container and must be accompanied by a patient-specific written note from the doctor valid for the dates of the program. Please store medication and doctor's note in a clear plastic bag with your child's name on it. Medications will be checked in on the first day of the program- please make sure to have the doctor's note with you at check-in.
When you sign your child into a program a designated instructor will sign in any medication and will carry it until needed by your child. By NYS Health Department regulations, all medications must be self-administered. Your child may not be permitted to come to the program if he or she is unable to self-administer required medication. If your child has an EpiPen, our medically trained staff will assist them if necessary. When the program is over, be sure to sign out your child's medication.
Please visit our Policies page for more information about:
- Our sliding scale
- Late pick-ups
- Late arrivals / early departures
- Weather-related cancellations
If your child would like to be in a group with a friend or relative - or if you would prefer your child NOT in the same group as a friend or relative - please email firstname.lastname@example.org with the name of both children, the name of the particular program/camp and the start date of that program, no later than 7 days before it starts.
Emergency Contacts & Adults Authorized to Pickup
This is where you designate additional adults to whom you give permission 1) to be contacted in an emergency if we can't reach you AND/OR 2) to pick up your child from our programs. We require at least 1 adult other than the Account Holder be listed there.
Please do NOT enter your own name as a Contact; as the Account Holder you are already included by the registration software.
If you need to add anyone fewer than 5 days before the program starts, you must ALSO email email@example.com at least one day before the pickup: include the contact's name, relationship to the participant and a phone number.
If you have entered a Contact into your Account Portal fewer than 5 days before the program starts but do not email us, the staff on site at the program will NOT have been notified of the Contact updates. For your child's safety, the staff will have to speak to you personally by phone before they can release your child to someone not on the paper attendance list they have at camp.
Please look for registration status in your Account Portal. If you see "waitlist" then that participant is on the waitlist. Our registration software will not accept payment for a participant on the waitlist. If a spot opens, we call and email the next waitlisted person and include a deadline for reply and payment arranged through the office.
SUMMER T-Shirts & Merchandise
At the end of the day on Monday, we will be giving your child their exclusive FREE summer camp t-shirt!
We will also have a camp store set up one day per week from 3-4pm. We carry an assortment of knives, hats, shirts, tick-pullers, water bottles, and other merchandise. If you miss the camp store we have some items at our office for sale throughout the year. Call ahead to confirm someone is available at the office to meet you.
Our guidelines for knife sales:
We understand that it takes time to consider buying your child their first knife and don’t want you to find yourself “on the spot.”
We do not sell knives to children who are under 8 years old and have not learned the knife safety guidelines through our programs. If you are interested in purchasing a knife for your child, YOU and your child will be given a 5-10 minute knife safety lesson at time of purchase. A parent must be present for all knife purchases. Please check in with us if you have any questions.
Diversity and Inclusion Statement
We create a space where each participant can feel at home among peers and mentors and within the elements of nature. Experiencing the non-judgmental simplicity and expansiveness of nature within a supportive group creates a powerful space for healthy personal growth. More about our commitment to diversity here: http://ccetompkins.org/
All-Program Agreements are given to families and participants before program begins. We want all of our students to have a rich, rewarding, enjoyable experience at our programs, and these simple guidelines provide a safe and supportive environment for students and staff to make the most of their time together. Care-givers are asked to share and discuss these with their child(ren) before the first day of our program.
This information is also available as a downloadable PDF here.
"Each basket we weave has its own journey, from the mineral-rich ground that held the seeds, to the sunlight that provided their nourishment, to the water that flowed through them, to animals that sought them for refuge, to the appreciation with which they were harvested and then the intentions they were crafted with." A.V.N., Wilderness Year Participant